01
Missed calls = lost jobs.
Industry estimates put roughly 25–30% of inbound HVAC calls straight to voicemail — and most of those callers never call back. They call the next guy on Google.
AI receptionists, built and maintained for HVAC businesses
Stop losing customers to voicemail.
We’ll build your AI receptionist in 5 days.
A custom voice agent that answers every call, qualifies the job, and books it on your calendar — while you’re elbow-deep in a furnace. Built for you, fully managed.
Or skip the demo — 📅 Book Appointment in 60 seconds — pick a slot in the next 7 days.
24/7
Coverage, no sick days
5 days
From kickoff to live
50+
Calls/week, built-for HVAC
See it in action
Watch Alex handle a real call.
Two minutes. From ringing phone to booked job, no human on the line.
The problem
Phone coverage is broken for HVAC.
Three things every HVAC owner already knows — and a fourth nobody’s solved until now.
02
Receptionists are expensive.
A full-time receptionist costs $35K–$50K/yr loaded — and they sleep, take lunch, and quit. You need 24/7 coverage at a fraction of that.
03
Answering services are bad.
Generic call centers don’t know HVAC. They take a name and a number, then hand you a stack of pink slips. They don’t qualify the job. They don’t book the appointment.
How it works
From ringing phone to booked job — in under two minutes.
Your custom AI receptionist (we usually name him Alex) answers every call, asks the right questions, and writes the appointment to your calendar. You get the SMS.
Step 01
Caller dials your number.
Existing line ports over to Twilio, or we provision a fresh number. Either way, it’s yours — not ours.
Step 02
Alex answers, qualifies & books.
Trained on your service area, your pricing, your FAQs. Asks about the system, the urgency, the address — then drops the appointment straight into Cal.com.
- Service area
- Pricing rules
- Emergency triage
- Cal.com booking
Step 03
You get the SMS & the booking.
Dispatcher gets a text with the address, the issue, and the calendar slot. Emergencies route to the on-call cell instantly.
What you get
Before and after, side by side.
Without HvacEQ
Today.
- 1 in 4 calls hits voicemail. They don’t call back.
- $40K/yr receptionist who works 9–5, M–F.
- Answering service that takes a message, never books.
- No record of what was said, no follow-up.
- Emergency calls lost in voicemail until morning.
With HvacEQ
Day six.
- Every call answered, 24/7, weekends, holidays.
- Flat $500/mo — less than 2 weeks of receptionist payroll.
- Appointments booked into Cal.com automatically.
- Full transcripts & recordings of every call.
- Emergencies SMS your dispatcher in seconds.
Pricing
One tier. No surprises.
Built for you, fully managed — not a SaaS you have to figure out yourself.
The full build & manage
Everything you need to retire voicemail.
$3,000
one-time setup
$500/mo
retainer, month-to-month
Setup ($3,000, week one)
- Voice agent build & persona
- Twilio number provisioning or port
- Cal.com integration
- Post-call automation (SMS + email)
- Dispatcher SMS routing & emergency triage
- Trained on your service area, pricing, FAQs
- Live walkthrough & handoff
Retainer ($500/mo, ongoing)
- Prompt tuning as your business changes
- Monthly call audits (we listen, we improve)
- Quarterly review & strategy session
- Dispatcher routing updates
- Integration uptime monitoring
- Same-day support on critical issues
FAQ
Things HVAC owners ask before signing.
If your question isn’t here, the 15-min walkthrough is the fastest way to get it answered.
Can I just call the AI myself to see how it sounds?
Yes — that’s the fastest way to evaluate. Use the booking form below right now. That’s the actual AI receptionist Alex (we use this same agent as a demo for prospects). Pretend you’re a homeowner: try “I need an AC tune-up next Wednesday” or “my furnace just stopped.” See how she handles you. The booking she creates is real.
Will my customers know it’s AI?
Yes. Alex introduces itself by name on the first sentence. In our experience, customers don’t mind — they care about getting an actual answer at 8pm on a Sunday, not whether it’s a human.
What if a call needs a human?
Alex transfers emergencies (no heat, gas leaks, flooded systems) to your dispatcher’s cell instantly. You define what counts as an emergency during setup, and we tune the triggers from real call audits.
What about my existing phone number?
Your call. We can port your existing number into Twilio (takes ~5 business days) or set up a new Twilio number with call forwarding from your old line. Most customers port; some run a second number first to test.
How long until it’s live?
Five business days from kickoff to your first live call. Day 1 is discovery, days 2–3 we build, day 4 you test it, day 5 we go live and monitor.
Can I customize what Alex says?
Every prompt is yours to tune. Want Alex to push your maintenance plan? Done. Want a different greeting in the summer? Done. The quarterly review is built around exactly this kind of refinement.
What if it doesn’t work for my business?
30-day satisfaction guarantee on the setup fee. If after 30 days of live use you decide it’s not a fit, we refund the $3K setup — you only pay the first month’s retainer. We’d rather have a happy reference than a refund, so we work hard to make it stick.
Do you work with non-HVAC businesses?
Not right now. HVAC is what we know — service tiers, dispatcher patterns, urgency triage, seasonal spikes. Specializing means our agents work the first day, not the third month.
Tell us about your business
Tell us about your HVAC business.
We’ll send you a 5-min walkthrough video tailored to your situation, and follow up if you want a live demo. No spam, no newsletters.
Still skeptical? Book Appointment now and try the AI yourself before submitting anything.